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Hiring Checklist
Print a fresh copy for each candidate or hire so the paperwork and onboarding flow stays consistent.
Before Posting
Job description written
Pay range decided
Schedule / availability confirmed
Vehicle policy decided
Background-check vendor chosen
Employment classification confirmed
Post + Screen
Posted to Indeed
Posted to Craigslist / local groups
Referral request sent to network
Phone screen script ready
In-person interview scheduled
References called
Driving record reviewed if relevant
Trial shift / ride-along scheduled
Candidate Notes
Keep quick notes on communication, reliability signals, and schedule fit.
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Paperwork + First Week
Use this page after the offer is accepted.
Offer + Paperwork
Offer letter signed
W-4 collected
I-9 completed with ID copies
Direct-deposit form collected
State new-hire report filed
Workers' comp updated
Payroll system enrolled
Uniform sizing confirmed
First Week
Paired ride-alongs completed
Supplies and equipment issued
Uniform issued
Customer-service expectations reviewed
Safety briefing completed
Chemical handling reviewed
Key / access policy reviewed
First solo shift approved
Manager Sign-off
Manager signature
Date